School Procedures, Policies & Forms
This page contains useful information for parents about school procedures as well links to useful forms.
School Procedures A-Z
Absence
Absences must be reported by parents/carers on the day, or before the absence. Absences can be notified via our Flexischools app which can be downloaded for free from the AppStore. Otherwise a phone call, email or class dojo message from the parent/carer is required. An automatically generated message will be sent for all unexplained absences and parents/carers are expected to provide a reason for their child's absence
Accidents and Illness at School
In the case of your child becoming ill at school, it is essential that the school has current contact phone numbers, including emergency phone numbers for carers who can take the child home if you are unable to. In the event of a serious accident or illness, an ambulance will be called and parents notified. Cost must be borne by the parent.
Asthma, Anaphylaxis, Allergy or Medical Management
All children who have asthma, anaphylaxis, allergies or other medical conditions must have an up to date Management Plan filled in by a doctor and lodged at the school. Our school will work closely with families to monitor and manage any of these conditions.
Excursions
Parents can expect to be notified, in writing, in advance of any proposed excursion seeking written permission and authority to take emergency action in case of illness is received from that child’s parent. An approval for local excursions can be completed on enrolment. An up to date medical plan must be provided for children with Asthma, Anaphylaxis, Allergy or Medical Management in order to attend school excursions or camps.
Head Lice
Please check your child’s hair at least once a week. If your child has become infested, please notify the school immediately. Children need to be treated at home but do not need to miss a whole day of school. Once treated, they can return to school immediately as long as no live lice are present.
Health and Infectious Diseases
Children with open wounds or cuts must have them covered, or are to remain home until they can be covered. Infectious diseases require exclusion from school as infections spread quickly. Click here to see a table detailing the minimum period of exclusion from Primary School for children with an infectious disease.
Medication at School
Written permission is needed to administer any form of medication to children at school. Permission must include the dosage and specific time to be administered. Only medications from a doctor's prescription can be given. Medications are to be given to the office and not left in your child’s bag. For Asthma and Epipens – see school medication policy
SunSmart
It is compulsory for students to wear our school approved hats and it is recommended they use sunscreen between 1st September and 30th April. This applies whenever children are outside, eg. recess, lunch, sports carnivals, excursions, PE activities. Sunscreen is also provided or children are welcome to bring their own.
Traffic Safety
School Traffic can be a major problem. The safety of students is paramount and as such it is important that:
- Parents are not permitted to use the staff car park to pick up or drop off children
- Parents do not double park at the front of the school and please adhere to parking restrictions
- The staff car park is not used for parents/carers or students
- Students must use the patrolled school crossings in Dawson St and Guthridge Parade
Visitors to the School
All visitors to the school must have prior approval and must SIGN IN and OUT at the Office . Induction documentation and visitor/volunteering requirements will be outlined and a visitor's lanyard issued. This lanyard is to be returned when visitors SIGN OUT when leaving the school.
Guthridge Primary School Policies
Guthridge Primary School is committed to providing a child safe environment where children and young people are safe and feel safe, and their voices are heard about decisions that affect their lives. Child Safe Standards are compulsory minimum standards for all Victorian schools, to ensure we are well prepared to protect children from abuse and neglect. All staff, volunteers and community members of Guthridge Primary School are required to observe child safe principles and expectations for appropriate behaviour towards, and in the company of, students.
For further information see our policies below or the Victorian Registration and Qualifications Authority.
Child Safe Standards
Guthridge Primary School’s
Commitment to Child Safety and Respectful Relationships
Standard 1 - Child Safety Organisational Structure
Standard 2 - Child Safety Policy
Standard 3 - Child Safety Code of Conduct
Standard 4 - Recruitment & Practices
Standard 5 - Child Safety Responding and Reporting Obligations Policy and Procedures
Standard 6 - Strategies to Identify or Reduce or Remove Risks of Child Abuse
Standard 7 - Strategies to Promote Child Participation & Empowerment
Other School Policies
Parent Payments / School Fees
School Uniform
Statement of Values and School Philosophy
Student Wellbeing and Engagement
Bullying Prevention
Inclusion and Diversity
Privacy Collection
Visitors
Anaphylaxis
Complaints
Student use of Personal Mobile Devices
First Aid
Medication
Volunteers
Aboriginal Learning and Wellbeing
Dogs at School
Respect for School Staff
Other School Policies are constantly being updated to reflect current practice. These can be viewed, on request, at the general office.
DET School Policies
The Victorian Department of Education and Training has developed a new Schools' Privacy Policy for all Victorian government schools. Parents are able to view this policy and related documents using the links below:
Information for Parents—Schools' Privacy Policy
Links and Downloads
