School Procedures, Policies & Forms

This page contains useful information for parents about school procedures as well links to useful forms.

School Procedures A-Z

Absence

Absences must be reported by parents/carers on the day, or before the absence. Absences can be notified via our Flexischools app which can be downloaded for free from the AppStore. Otherwise a phone call, email or class dojo message from the parent/carer is required. An automatically generated message will be sent for all unexplained absences and parents/carers are expected to provide a reason for their child's absence

Accidents and Illness at School

In the case of your child becoming ill at school, it is essential that the school has current contact phone numbers, including emergency phone numbers for carers who can take the child home if you are unable to. In the event of a serious accident or illness, an ambulance will be called and parents notified. Cost must be borne by the parent.

Asthma, Anaphylaxis, Allergy or Medical Management

All children who have asthma, anaphylaxis, allergies or other medical conditions must have an up to date Management Plan filled in by a doctor and lodged at the school. Our school will work closely with families to monitor and manage any of these conditions.

Please download the policies here:

Excursions

Parents can expect to be notified, in writing, in advance of any proposed excursion seeking written permission and authority to take emergency action in case of illness is received from that child’s parent. An approval for local excursions can be completed on enrolment. An up to date medical plan must be provided for children with Asthma, Anaphylaxis, Allergy or Medical Management in order to attend school excursions or camps.

Please see our Camps And Excursions policy for more information.

Head Lice

Please check your child’s hair at least once a week. If your child has become infested, please notify the school immediately. Children need to be treated at home but do not need to miss a whole day of school. Once treated, they can return to school immediately as long as no live lice are present.

Health and Infectious Diseases

Children with open wounds or cuts must have them covered, or are to remain home until they can be covered. Infectious diseases require exclusion from school as infections spread quickly. Click here to see a table detailing the minimum period of exclusion from Primary School for children with an infectious disease.

Medication at School

Written permission is needed to administer any form of medication to children at school. Permission must include the dosage and specific time to be administered. Only medications from a doctor's prescription can be given. Medications are to be given to the office and not left in your child’s bag. For Asthma and Epipens – see school medication policy

Parent Payments

Under the Department of Education and Training’s Parent Payments Policy, Victorian government schools are required to provide transparent information to their school community on voluntary parent/carer contributions.

The following documents outline the voluntary parent/carer contributions at our school:

Parent Payments

SunSmart

It is compulsory for students to wear our school approved hats in Term 1 and Term 4 and during sports carnivals, excursions, PE activities throughout the year. Sunscreen is also provided or children are welcome to bring their own.

Traffic Safety

School Traffic can be a major problem. The safety of students is paramount and as such it is important that:

Parents are not permitted to use the staff car park to pick up or drop off children
Parents do not double park at the front of the school and please adhere to parking restrictions
The staff car park is not used for parents/carers or students
Students must use the patrolled school crossings in Dawson St and Guthridge Parade

Visitors to the School

All visitors to the school must have prior approval and must SIGN IN and OUT at the Office . Induction documentation and visitor/volunteering requirements will be outlined and a visitor's lanyard issued. This lanyard is to be returned when visitors SIGN OUT when leaving the school.

Guthridge Primary School Policies

Guthridge Primary School is committed to providing a child safe environment where children and young people are safe and feel safe, and their voices are heard about decisions that affect their lives. Child Safe Standards are compulsory minimum standards for all Victorian schools, to ensure we are well prepared to protect children from abuse and neglect. All staff, volunteers and community members of Guthridge Primary School are required to observe child safe principles and expectations for appropriate behaviour towards, and in the company of, students.
For further information see our policies below or the Victorian Registration and Qualifications Authority.

Child Safe Standards

Guthridge Primary School is committed to providing a child safe and child friendly environment, where students are safe and feel safe.

Our child safety and wellbeing policies outline the measures and strategies we have in place to support, promote and maintain the safety and wellbeing of our students:

Guthridge Primary School’s Child Safety Standards

As valuable partners in promoting and maintaining child safety and wellbeing at Guthridge Primary School we welcome and encourage your feedback.

If you have any suggestions, comments or questions in relation to our child safe policies and practices, please contact the assistant principal, or principal.

School Policies

In Victoria, all schools must meet the minimum standards for school registration. The minimum standards provide a foundation for quality schools through:

Good governance
Strong financial management
Effective curriculum
Sound teaching practices
Safe environments for children.

The following policies support us in these aims and in meeting the minimum standards.

Good governance and strong financial management

Effective curriculum and sound teaching practices

Safe environments for children

Our School Policies are updated in line with Department of Education current practice. All policies can be provided on request, at the school office.

DET School Policies

The Victorian Department of Education and Training has developed a new Schools' Privacy Policy for all Victorian government schools. Parents are able to view this policy and related documents using the links below:

DET Schools' Privacy Policy

Information for Parents—Schools' Privacy Policy